Hands-On Fundraising

Donor Communications

  • About
  • Hands-On Fundraising Blog
  • Services
  • Contact
You are here: Home / Blog / Year-end YIKES? Keep this in mind.

Year-end YIKES? Keep this in mind.

A cure for 3 am panic

Is year-end fundraising keeping you up at night?

If you haven’t got your plan down for the end of the year giving season, you’re going to have to improvise. That’s when some experience can help. Like an athlete’s muscle memory, good instincts can get you through.

Here are some things I’ve learned over the years. Maybe they’ll be helpful to you, too.

The appeal is the fun part. Then the work really begins

Do you enjoy the creative aspects of your job? Hunting down the best story, writing appeals, creating something visually appealing as well? Me too. And at this time of year, you’re probably also busy on a tight schedule of mail and email communications. It gets to feel almost mechanical. Push that stuff out the door!

But the real work starts after it’s out. Sure, some gifts will come right in. Bless them. But for most, it won’t be enough. You’ll have to ask again. You’ll have to send personal notes. Or email them personally. Or call.

That fabulous appeal was just the first step.

Spend at least as much time on your response form as on your letter

This is the piece that – if you’re lucky – stays behind when the rest of your work ends in the recycle bin. Make it colorful. Make it compelling. Make it count! It’s going to have to do the appeal’s job each time your potential donor goes through her pile.

Ditto, your thank you letter

Your thank you letter is the first step to your next gift. Too many don’t ever arrive at all. (I know. Isn’t that awful?) Or are boring and business-like? Or self-absorbed. Make yours a love fest. You’re cementing a relationship you hope will last a long time. Make it sound like that matters to you.

Get your data right

Get the names right. And the salutations. But also segment smartly. Make sure you’re mailing the right message to the right people. Otherwise, your hard work is right out the window.

Details, details

Due to a communication mishap, my last appeal went out with an indicia on the envelopes instead of the nonprofit stamps I wanted. Watch out for the little things that can make a big difference.

But don’t let the year-end process get in the way of production

You can easily get caught up in making everything perfect. You have to know when to let go and get going. The ask you never make doesn’t result in any gifts.

Then do it all again… but well before year-end this time

Yes, December 31st comes. But nothing really stops there – it’s all a never-ending cycle.

Good luck! And try to enjoy the ride.

Photo by: Jim Linwood (http://www.flickr.com/photos/brighton/2153602543/) [CC BY 2.0 (http://creativecommons.org/licenses/by/2.0)], via Wikimedia Commons

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Click to share on Reddit (Opens in new window) Reddit
  • Click to share on Pinterest (Opens in new window) Pinterest
  • Click to share on Tumblr (Opens in new window) Tumblr
  • Click to share on LinkedIn (Opens in new window) LinkedIn
  • Click to share on Bluesky (Opens in new window) Bluesky
  • More
  • Click to share on Mastodon (Opens in new window) Mastodon
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Click to share on Telegram (Opens in new window) Telegram

Related

Filed Under: Annual Giving, Blog Tagged With: appeal letter, thank you letters, year-end plan Leave a Comment

Fundraising advice served fresh to your inbox

Get yours here:

Privacy & Cookies: This site uses cookies. By continuing to use this website, you agree to their use.
To find out more, including how to control cookies, see here: Cookie Policy

Leave a ReplyCancel reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Fundraising advice served fresh to your inbox

Get yours here:

Search

Recent Posts

  • Boost Your Year-End Fundraising: 4 Financial Management Tips
  • Human. Connection.
  • Maximising Small Donations: How to Inspire Supporters to Give More
  • Why you should be creating a donor newsletter
  • What if you can’t afford a copywriter?

Work with me!

Let's talk about how I can help your organization raise more money.

Contact

  • Donor communications
  • Fundraising Strategy

Copyright © 2025 · Mary Cahalane · Hands-On Fundraising · 847 S. Main Street · #183 · Plantsville, CT 06479